Case study
A 3,500-guest gala in Katowice
A congress hall, 3,500 guests and a programme lasting more than six hours. A sixth-anniversary gala built around one shared production schedule.
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Corporate event production in Katowice
For a brief that needs congress-hall scale, start with a delivered reference: a 3,500-guest anniversary gala at the International Congress Centre in Katowice.
- Delivered reference
- 3,500-guest gala
- Venue
- MCK Katowice
- Date of reference
- 1 August 2026
- Coordination
- English and Polish
MCK Katowice: a documented production setting
The multi-purpose hall at the International Congress Centre hosted EVERITUM’s 3,500-guest anniversary gala on 1 August 2026. The event brought together guests from across Europe for a formal programme, dinner, awards and an after-party.
This is evidence of the configuration delivered for that event. Your proposed layout, audience size and use of the venue still need their own technical review and confirmation.
The work behind the large room
The gala combined a dance and light show, LED video, repeated award sequences and a five-course dinner. Hospitality involved 250 waiters serving simultaneously and 40 chefs, with service timed around the performances.
The production team rehearsed the award sequences on site and coordinated the programme for more than six hours. A paramedic was present throughout the evening. These details make the case useful when discussing the level of planning a large event requires.
Build the Katowice brief around operations
Before confirming a venue, describe the audience arrival pattern, dinner or conference layout, technical footprint, backstage needs and time for load-in and rehearsal. Identify which suppliers need simultaneous access and which activities must happen in sequence.
For international guests, decide who owns travel information, accommodation arrangements and arrival communications. These responsibilities should appear in the project scope rather than being assumed from the venue choice.
English-speaking coordination for headquarters
EVERITUM can work with your in-house team and your agency at headquarters. We agree the programme, supplier responsibilities, cost approvals and reporting so that local production can be reviewed in English.
Our Poland-wide production service includes Katowice. The venue discussion covers availability, commercial terms and the practical requirements of your programme, with decisions coordinated through your project team.
Budget and next steps
Flagship event guidance starts at EUR 200,000 net for 1,000–3,500 guests. A large gala typically needs 3–6 months from signature. These ranges do not disclose the budget of the August 2026 event.
Send the proposed date, guest count, event purpose, draft programme and budget. If you already have an MCK layout or a venue proposal, include it so that the production discussion begins with the same assumptions.
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Service
Corporate galas and business dinners in Poland
From a private investor dinner to a congress-hall anniversary, we plan the programme, hospitality and guest experience as one event.
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Planning guide
How to organise a large-scale gala in Poland
At congress-hall scale, the difficult part is coordinating the handovers. Start with one plan for the room, the programme and the people working behind it.
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Contact
Tell us what you are planning.
Share the essentials. We reply in English on business days. Private B2B formats start from EUR 20,000 net; scope and budget are agreed in your proposal.