Case study
A 3,500-guest gala in Katowice
A congress hall, 3,500 guests and a programme lasting more than six hours. A sixth-anniversary gala built around one shared production schedule.
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Corporate galas and business dinners in Poland
From a private investor dinner to a congress-hall anniversary, we plan the programme, hospitality and guest experience as one event.
Two formats, different production demands
A private business dinner depends on guest relevance, seating and time for conversation. A large corporate gala adds the coordination of stage production, award sequences and hospitality across a much larger room.
We shape the production around the occasion: an anniversary, a recognition programme, a market launch or a private meeting with investors and business partners. The audience, message and format guide the creative and operational brief.
Stage and service working to the same schedule
For a gala, the running order connects speeches, films, live performance, awards and dinner. Serving routes and stage cues need to be resolved together, particularly when hundreds of tables or repeated award appearances are involved.
At our 3,500-guest gala in Katowice, 250 waiters and 40 chefs supported a five-course dinner served around the programme. Award sequences were rehearsed on site with the technical crew. Those are figures from one delivered project, rather than a standard package.
Private dinners designed for business discussion
For an invitation-only dinner, guest selection and table planning can be central parts of the scope. At the XPADIA evening in Warsaw, investors, property agents, lawyers and tax advisers were deliberately mixed at the tables.
The English-language programme combined concise presentations with dinner and networking. Around 70 guests attended at Skyfall. This format shows how a smaller audience can still require substantial research and production work.
Make the milestone visible
An anniversary can use an exhibition, visual identity, personalised awards and performance to give the organisation’s history a clear place in the evening. The 150-year heritage celebration in Warsaw brought these elements together for 350 guests.
We agree the programme and production scope with you, including who owns historical materials, speaker approvals and the final award list. Any formal protocol should be identified early in the brief.
Budget and timing
Private B2B formats start at EUR 20,000 net. Launch conferences and galas for 300–1,000 guests start at EUR 100,000 net, with flagship formats from EUR 200,000 net. Final costs depend on the agreed venue, programme, hospitality and technical requirements.
Allow 4–12 weeks from signature for a private format and 3–6 months for a large gala. Share the occasion, approximate audience, preferred city, date and budget before the venue is committed.
Questions and answers
Do you organise corporate anniversaries?
Yes. Our portfolio includes a sixth-anniversary gala for 3,500 guests in Katowice and a 150-year heritage celebration for 350 guests in Warsaw.
Can guest selection be part of a private dinner?
Yes. Research, list approval, invitations and table planning can be included in the agreed scope.
Explore the next step
Case study
XPADIA investment dinner in Warsaw
Around 70 guests, a view across Warsaw and a carefully planned mix of investors and advisers. For XPADIA, the most important production work began with the guest list.
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Case study
A 150-year anniversary in Warsaw
A corporate anniversary is a chance to make an organisation’s history tangible. This Warsaw celebration connected a heritage exhibition with formal recognition and live performance.
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Contact
Tell us about your gala or business dinner.
Share the essentials. We reply in English on business days. Private B2B formats start from EUR 20,000 net; scope and budget are agreed in your proposal.