Anniversary gala for 3,500 guestsInternational Congress Centre, Katowice, August 2026
Private & Exclusive Investment Event46th floor, Skyfall Warsaw, October 2026
Conferences, partner events, launches and galas for international companies. English-speaking coordination of your venue, suppliers and production — for a single project or a recurring programme.
Whether you are building a regular event programme, entering a new market or supporting your Polish team, we help you turn the brief into a delivered event.
Your partners, distributors or leadership team meet regularly. You need a local producer who understands your standards and can carry that knowledge into the next project.
Formats: partner conferences, leadership seminars and annual galas.
You are opening an office, launching a product or introducing your business to potential partners. We produce the event and, where needed, research the audience and coordinate invitations.
Formats: launch conferences, private B2B dinners and partner briefings.
Headquarters expects a flagship event with clean reporting, English-language contracts and a partner who understands group procedures. We have done it for tier-1 telecom and technology groups.
Format: conference, gala or product launch, with a budget tailored to the agreed scope.
Our focus: business events for international companies — from private B2B meetings to conferences and large galas.
Selected projects from our portfolio. We keep client names private; further details are available in a conversation.
A 6th-anniversary gala at the International Congress Centre in Katowice. A five-course dinner, award presentations and a dance and light show were coordinated for 3,500 guests. Dinner service followed the stage programme, with VIP tables served first and each award presentation rehearsed with the technical crew.
A dance and light show opened the evening. The five-course dinner was served in step with the stage programme, VIP tables first and always between performances. Dozens of award presentations each had their own video, walk-on and photo, rehearsed on site with the technical crew. Performances in Hungarian, Czech and Polish welcomed guests from across the region, and a paramedic was on duty all evening.
An international leadership seminar in Warsaw, May 2024. Five interpretation booths supported seven languages at a Mandarin-language event. Delivery included a 12-metre stage, catering, a separate VIP area and around 120 people working on the event.
Read full case study →
Warsaw, January 2024. Event programme, invitations and confirmations for an 800-guest opening, a ribbon-cutting ceremony and live performances for an international company establishing its presence in Poland.
Read full case study →“We wholeheartedly recommend the EVERITUM team and its leader, Agnieszka Ciesielska, as a trusted event partner in Poland and Europe.” Client reference, January 2026
Many of our international clients commission 4–8 events a year, including conferences and galas. A recurring programme lets us build on the agreed production standards and lessons from each project.
Share the essentials. We reply in English on business days. Private B2B formats start from EUR 20,000 net; scope and budget are agreed in your proposal.
Venue, suppliers, production and guest logistics, agreed in one brief. Use your own audience list or add research and invitations when you need to reach new people.
Already have your guest list? We work with it. If you need to reach new partners or buyers, we agree the target segments, research relevant contacts and prepare a list for your approval.
Invitations agreed with your team, RSVP tracking, confirmations and seating plans. After the event, we hand over the agreed registration and attendance information for your follow-up.
Event venues from a private dining room on the 46th floor to a 3,000-seat congress hall. Office premises search through partner brokers if you are setting up locally.
Scenography, staging, AV and lighting, catering, technical direction, speaker and artist logistics. Event insurance on every project.
English/Polish hosts, simultaneous interpretation, translated slides and materials, and a briefing for your delegation before they land.
Contracts, data-processing agreements for guest data (GDPR), guidance on entity setup and permits. We coordinate; a Polish law firm advises.
We agree the contracting entity, invoicing and supplier settlement structure with your finance team before the project begins. Your proposal sets out the scope and costs in English.
Polish business and trade media, photo and video coverage, social content in both languages.
A guest CRM shared with your team, live status dashboards, post-event reporting. Built per project, not off the shelf — you can open them from headquarters.
30 minutes. Your goal, your audience, your timing. Same-day reply in English on business days.
We agree the format, responsibilities and proposal timetable. Your itemised budget sets out the scope, supplier costs and settlement terms in English.
Venue selection, production schedule and supplier coordination. Your existing event standards and guest list become part of the brief.
Registration, invitations and confirmations as agreed. For audience research, you approve the contact list before invitations begin.
An English-speaking team coordinates the agreed production, suppliers and guest logistics, with a clear contact for your team.
We hand over agreed attendance information and a project report. Your team owns sales follow-up; together we review what to improve for the next event.
We support individual events and recurring programmes. Your production standards, guest requirements and reporting needs carry into the next brief.
Aga Ciesielska is your first contact. Discuss your goals, your internal approval process and the production support your team needs.
A clear contracting and settlement structure, agreed with your finance team, and itemised cost reporting in English.
Event insurance on every project, English-language contracts, a post-event report headquarters can file.
A guest CRM and live dashboards you can open from anywhere — we build software for events, and we use it on yours.
No team-building, no incentive travel. This service focuses on market entry and business events for international companies.
Yes. You do not need to be entering Poland for the first time. We can produce an event for your existing audience or support a recurring programme. Guest research and invitations are optional parts of the agreed scope.
No. We contract with your existing entity — inside or outside the EU — and invoice accordingly. The proposal confirms invoicing and tax treatment for the agreed scope and contracting entity.
We agree target segments with you, research named individuals through professional networks, industry rankings and public registers, build a list you approve name by name, and run invitations in your name. Nobody is contacted before you have seen the list.
A data-processing agreement is signed before any guest data is exchanged; our partner law firm drafts it. Guest data lives in a project CRM you have access to.
We can coordinate with your in-house team and your agency at headquarters. We agree responsibilities, approvals and reporting as part of the brief.
Anywhere. Most launches take place in Warsaw, Kraków, Poznań, Wrocław, Katowice and Gdańsk; we have delivered in congress centres, hotels, private clubs and industrial spaces across the country.
A private format typically needs 4–12 weeks from signature; a launch conference 2–6 months and a large gala 3–6 months. Poland's event calendar peaks in March–June and September–December — if you are planning for spring, talk to us before the end of the year.
Established in 2011. Our supporting brand, Avatarland, develops IT and AI solutions for EVERITUM events.
General Manager · Key Accounts & Strategy
Senior Event Manager · Conferences & Galas
Event Manager · VIP Hospitality & Logistics
Technical & Stage Production Manager
Event Manager · Guest Research & RSVP
Event Manager · Vendor & Venue Operations
